Travel Reimbursement

Expenses will be reimbursed after completion of travel.

Please note:

• The travel expense report must be submitted within six months.
• The period begins on the day after the end of the stay at the University of Mannheim.
• We will not be able to reimburse for expenses after the six-month period has passed.

Scanned receipts for the trip, proof of payment for the tickets, etc. (credit card statement or bank statement), as well as your bank details for where the reimbursement should be transferred.

Accommodation and travel expenses

a) Should a hotel stay be required for your visit, we will make the reservation for you and cover the costs in advance directly.

b) The University of Mannheim is bound by the provisions of the Baden-Württemberg State Travel Expenses Act (LRKG BW) when reimbursing travel expenses. Please note the following points in particular:

• Train travel is generally reimbursed in 2nd class.
• Please refrain from travelling by airplane if possible. We kindly ask you to use the train or other land-based means of transport for your arrival and departure. Flight costs will only be reimbursed for economy class. Flights within Germany and to neighbouring countries are only reimbursable in justified exceptional cases (e.g. in the case of urgent, immediately time-bound official obligations before or after the trip).
• Per diems are not granted; unfortunately, additional meal expenses cannot be reimbursed.
• Seat reservations (train/flight) and airport transfer costs are not reimbursable.
• Costs for private fellow travellers cannot be covered.

In the unlikely event of changes or short-term impediments, please contact us as early as possible so that we can work together to find a suitable solution.